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Summer Camp FAQs & Policies

Here you will find answers to our most asked questions about our camping on our properties and summer camp programs.

2022 Summer Camp Policies & Updates

Please note the following “best practices” and next steps:

Early arrivals possible – if more than 250 miles away, ONLY with pre-arrangement, $75.

    • Make sure current unit leaders are listed on Pack/Troop reservation. Make sure your reservation includes the primary contact for your reservation.
    • Confirm attendance and adjust numbers on Tentaroo. Invite youth to attend summer camp (opportunity to re-enroll)
    • Communicate with your Pack/Troop parents so they know what’s up and you hear their concerns
    • Have parents complete and submit special needs/scholarship applications. LEARN MORE
    • Invite adults and older youth to serve on camp staff. Staff can volunteer for a week or two, or be paid for an entire summer. LEARN MORE
    • Latest Covid policies

Payment Schedule & Refund Policy


Scouts BSA

At time of registration: A non-refundable deposit of $10.00 per Scout is paid to secure a reservation.

March 1st Commitment Payment Due: A non-refundable, non-transferable $100 per youth deposit is due to continue to hold spots (this is an additional $90 for spots already held by the first $10 deposit). Although adult deposits are not required for reservation, accurate adult numbers help camps to plan for the upcoming season.  Please do your best to provide the most accurate adult numbers possible when making a reservation.

May 1st: Balance paid in full and all youth will qualify for free incentive.

Between March 1 and two weeks prior to camp, unneeded spots may be refunded, minus the $100 non-refundable deposit.

Two Weeks Prior to Camp Session: At this point, spots are considered ‘locked-in’ and full payment is due for each youth spot whether or not they attend camp. No refunds are made after this date unless the unit submits a refund request form online.  The unit must also check in with the business manager at camp to report any adjustments in numbers.  The Refund Request Form lists acceptable refund situations (i.e. death in family, serious illness, etc); refunds will not include the $100 non-refundable deposit.

 

 

Cub Scouts

At time of registration: A non-refundable  of $10.00 per Scout is paid to secure a reservation.

May 1st Commitment Payment Due: A non-refundable, non-transferable $100 per youth deposit is due to continue to hold spots (this is an additional $90 for spots already held by the first $10 deposit). Although adult deposits are not required for reservation, accurate adult numbers help camps to plan for the upcoming season.  Please do your best to provide the most accurate adult numbers possible when making a reservation.

Between May 1 and two weeks prior to camp, unneeded spots may be refunded, minus the $100 non-refundable deposit.

June 1st: Balance paid in full and all youth will qualify for free incentive.

Two Weeks Prior to Camp Session: At this point, spots are considered ‘locked-in’ and full payment is due for each youth spot whether or not they attend camp. No refunds are made after this date unless the unit submits a refund request form online.  The unit must also check in with the business manager at camp to report any adjustments in numbers.  The Refund Request Form lists acceptable refund situations (i.e. death in family, serious illness, etc); refunds will not include the $100 non-refundable deposit.

Common Summer Camp Fee Topics

How do I make a reservation?
  1. To make a reservation, visit this page for a full list of our upcoming summer camp availability.
    1. Under the week you wish to attend, click on Register Today.
    2. If it says FULL: PLEASE CALL, this session is at or very near full capacity. You must call Camping Services @ 503-225-5759 to be put on the waitlist.
  2. Make sure you register under your PACK or TROOP account.
What is the payment schedule and refund policy for camp?

At time of registration: A non-refundable, non-transferable deposit of $10.00 per Scout is paid to secure a reservation. Before March 1, unneeded spots may be refunded, minus the $10 non-refundable deposit.

March 1st: A non-refundable, non-transferable $100 per youth deposit is due to continue to hold spots (this is an additional $90 for spots already held by the first $10 deposit). Although adult deposits are not required for reservation, accurate adult numbers help camps to plan for the upcoming season.  Please do your best to provide the most accurate adult numbers possible when making a reservation.

May 1st: Balance paid in full and all youth will qualify for free incentive.

Between March 1 and two weeks prior to camp, unneeded spots may be refunded, minus the $100 non-refundable deposit.

Two Weeks Prior to Camp Session: At this point, spots are considered ‘locked-in’ and full payment is due for each youth spot whether or not they attend camp. No refunds are made after this date unless the unit submits a Refund Request Form at camp upon arrival and check-in with the camp business manager. The Refund Request Form lists acceptable refund situations (i.e. death in family, serious illness, etc); refunds will not include the $100 non-refundable deposit.

How do I make a change to a reservation?

Changes must be made to your reservation by calling the Camping Department at the Council Service Center in Portland or by emailing 492.camping@scouting.org.  You will need to include your unit number, reservation number, changes requesting, name of person requesting the changes, and a phone number. After May 1st, it is necessary to have changes in writing to ensure that your reservation is correct.

How do I request a refund?

Up to two weeks prior to camp, please email refund requests to 492.camping@scouting.org. Include the reservation number, unit number, camp, session, name of Scout(s), and reason(s) for absence. Within two weeks of camp, please submit a Refund Request Form to the business manager upon arrival at camp. List the specific reason each Scout was unable to attend. All refund requests will be measured against the refund policy.

What is the refund policy?

Planning and purchasing for camp happens long before camp begins and is based on your reservation of spaces at camp. Consequently, refunds are made as follows:

Scouts BSA

  • Cancellations made before March 1st, a refund of all fees paid, less $10 per scout is made.
  • Cancellations between March 1st and two weeks prior to camp: a refund of all fees paid, less $100 per Scout is made.
  • Within two weeks of camp, no refunds are made unless the Scout in question finds himself in one of these circumstances:
    a) there is a death or serious illness in his immediate family requiring his attendance.
    b) he himself becomes ill and unable to attend camp.  Last minute cancellations due to chronic conditions may not meet the criteria of becoming ill.

 

If a refund is granted, it will be for fees paid minus the $100 deposit.

Refund Request Form

Cub Scouts

  • Cancellations made before March 1st, a refund of all fees paid, less $10 per scout is made.
  • Cancellations between May 1st and two weeks prior to camp: a refund of all fees paid, less $100 per Scout is made.
  • Within two weeks of camp, no refunds are made unless the Scout in question finds himself in one of these circumstances:
    a) there is a death or serious illness in his immediate family requiring his attendance.
    b) he himself becomes ill and unable to attend camp.  Last minute cancellations due to chronic conditions may not meet the criteria of becoming ill.

If a refund is granted, it will be for fees paid minus the $100 deposit.

Refund Request Form

When will I receive my refund?

All refunds are mailed to the currently registered Unit Committee Chair. Refunds are not made to individual families. Camp refunds are combined with other refunds due the unit, minus any outstanding unit debts to the council, into one check or invoice. Refunds are mailed in September.

How do I apply for financial aid/camp scholarship money?

Scouts in need may apply for scholarships hereCamp scholarships are funded by donations from our Camp4All campaign and are limited to youth members of Cascade Pacific Council. Funds are only available while supplies last. Applications for camp scholarships can be submitted as early as January 1st but must be received no later than May 1st.

What is the adult to youth ratio requirement?

Two adults minimum per unit must attend camp to provide leadership, supervision, and coaching for Scouts (required by Youth Protection).

  • For Cub Resident Camps: The recommended ratio at camp is one adult per six Cub Scouts (while maintaining the minimum two adults).
  • For Scouts BSA Camps: The recommended ratio at camp is one adult per eight Scouts BSA members (while maintaining the minimum two adults).

At least one adult must be a registered leader. Units that cannot fill the two-adult minimum are advised to pair up with another unit from their district (each unit must have its own reservation). Camps cannot assume responsibility for organizing minimum leadership; this is a unit responsibility.

Do adults have to pay?

Adult fees cover food, utilities, and other expenses and are to be paid by all adults staying overnight, except subsidized “free adults” based on the number of Scouts attending. Pre-paid adult fees are fully refundable. Adult fees may be paid upon arrival at camp.

  • Butte Creek or Baldwin Webelos Camp: (1-6 Scouts=1 free adult; 7-12 Scouts=2 free adults; 13 or more Scouts=3 free adults) ($40.00/day pro-rated) 
  • Scouts BSA Summer Camp: (1-8 Scouts=1 free adult; 9-16 Scouts=2 free adults; 17 or more Scouts=3 free adults) ($40.00/day pro-rated) 

*Additional adults, while welcome, do take up space that could otherwise be occupied by youth Scouts. Although there is no set limit on adults, units are encouraged to bring only the recommended number.

Do I have to pay if I am just visiting for the day?

Day visitor meal fees (for visitors not staying overnight) are $10 per meal.

Standard FAQs

Can we reserve a certain campsite?

Although you can make a campsite request, it is not possible to guarantee a specific site. Please note your site preference when you make your reservation; your camp director will do their best to meet your request. Campsites are assigned the week before you arrive, based on order of reservation and actual attendance to best serve all campers. Campsite assignments are made at camp; the Scout Office will not know your site.

Can we share a campsite with another unit?

Units are welcome to share campsites. Please note that units MUST make separate reservations and will need to note the unit number of the unit they want to share with when making the reservation.

Can we have guests visit us at camp?

Yes, daytime guests are welcome to visit camp. Please ask them to check in at the camp office and pay for meals ($10 per meal) they consume while visiting.

Can siblings come to camp with their brother or sister? What about other youth?

Camp is restricted to registered Scouts of the participating units only. National standards do not allow siblings or non-registered youths to stay in camp. 

Can an individual Scout from another unit join ours at camp?

Individual Scouts may join another unit for the camp session, but they MUST make a separate reservation under their own unit number. Indicate unit numbers on both reservations so the camp can match the Scouts up in the same campsite.

Can we arrive early at camp (Scouts BSA camps only)?

Yes. Units traveling more than 200 miles to camp can arrive on Saturday evening for a one-time $75.00 fee. Email 492.camping@cpcbsa.org so that a note can be added to your reservation.

Can the camp accommodate a person in our unit who has food allergies?

The camp can make minor substitutions, but it is unable to completely re-work the menu for severe food allergies. In these cases, it is best to bring supplemental food items. Menus are posted online by May so you may review them before you leave. Note that these menus are subject to change without notice. Please submit a Special Needs form so the camp can anticipate your needs. Many times you may have a chance to talk to the camp director or cook directly to help clarify your needs.

Can the camp change the menu to accommodate someone who is diabetic?

Generally, low sugar substitutes for diabetic persons are available at each camp. Please submit a Special Needs form so the camp may anticipate your need.

What are the sleeping accommodations at camp?

Camp Meriwether: “Mini-dacs,” (2 person, wooden-walled platforms with a metal roof) in most sites. A few have “Adirondacks,”(three-sided cabins with bunks).

Camp Pioneer: Two person canvas tents on wood platforms.

Camp Baldwin: Most sites have two person canvas tents on wood platforms, three have mini-dacs.

Butte Creek Scout Ranch: Mini-dacs  (2 person, wooden-walled platforms with a metal roof) in all sites.

Can adults bring cell phones?

Yes. Please use them away from Scouts to prevent homesickness issues. Not all camps have cell service; most have spotty coverage at best.

What is the smoking policy at camp?

Smoking is not permitted in camp buildings, campsites or anywhere visible to youth. Each camp has a smoking area, often in the camp parking lot.

Can adults bring alcohol to camp?

No. Alcohol is not permitted at any time on any Scout property.

Can we bring our own guns to use at the camp range?

No.  National standards do not allow personal weapons of any kind at camp (including archery). Weapons are also not allowed to be stored in vehicles on property.

Is insurance required?

Yes. Out-of-Council units must provide proof of insurance. All CPC units are included in the council-provided accident insurance.

Can we drive gear into our campsite?

Some resident camps do permit one vehicle to drop gear at the trailhead to campsites on opening day. This occurs during specific times, so please ask your camp director about vehicle use in your camp. A good time to get all your questions asked is at the Pre-Camp Meeting, where you will have a chance to meet with your camp director in person.

What access is available for disabled persons?

Access varies from camp to camp. Please submit a Special Needs form to let your camp director know about access needs.

May I bring my ATV to get around camp?

No. ATVs are not permitted on Cascade Pacific Council Property.

Is there a chance to meet with my camp director before camp?

Yes! camp directors would like to meet with you in June at the Pre-Camp Meeting to answer questions and share information to enhance your camp experience. The Leader Guide will answer some general camp information, but the camp directors will be able to answer more camp-specific questions and give you insight on anything that is new at camp!

How do we get to camp?

Maps for each of our camps are located here and can also be found in the back of the Leader Guides.

Can we buy camp shirts before camp?

Yes. A discounted pre-order for shirts and hats is typically available after May 1st.

Can parents send letters to camp?

Yes. Scouts love getting mail. Addresses are printed in the Leader Guides and are also found on the right side of each camps webpage. Select the camp you wish to find the address for in the menu on the right. Please make sure to include the Scout’s name, unit number, and week that he will be at camp. It is suggested to send things early to ensure delivery.

Can I bring my pet to camp?

Significant liability risks, sanitation, and negative interactions with wildlife, along with the allergies or phobias of other campers all generally make Scout camp an inappropriate place for domestic animals. Any exceptions must be pre-approved by Council Headquarters using the Special Needs form and accompanied by documentation describing the specialized tasks the animal has been specifically trained to do.

Pets: No participants or visitors may bring pets of any kind to camp, including dogs of any size, leashed or not. On occasion and with prearranged permission from the council office, permanent or resident staff may be allowed to have their pet confined to non-program areas and otherwise leashed.

Service Animals are dogs, miniature horses, and pigs trained to do specific tasks that their owners cannot do for themselves. When service animals are allowed, they must always remain leashed and wear identifying gear. Unless necessary, they will not be allowed in food preparation or serving areas. Their sanitation must be provided by the owner or troop.

 Support Animals and Therapy Animals: “A “comfort” or “emotional support” animal, or one that provides aid without performing a specific task or duty, means that it does not meet the definition of service animal. If the animal is not individually trained to do work or perform a task, it is considered a pet under the ADA. Obedience training alone is not a sufficient qualification to make a service animal.” (Disability Rights Oregon, 2019). To ensure the safety of campers and staff, in all but the most extreme circumstances even with documentation, and then only with pre-approval, support, comfort, and therapy animals will not be allowed in camp.

Ref: https://droregon.org/topics/service-animals/

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