Summer Camp FAQsHere you will find answers to our most asked questions about our camping on our properties and summer camp programs.
Common Summer Camp Fee Topics
How do I make a reservation?
- To make a reservation, visit this page for a full list of our upcoming summer camp availability.
- Under the week you wish to attend, click on Register Today.
- If it says FULL: PLEASE CALL, this session is at or very near full capacity. You must call Jeanette Leach @ 503-225-5706 to be put on the waitlist.
- Make sure you register under your PACK or TROOP account.
- If you have any further questions call the Volunteer Services desk at 503-225-5759
What is the payment schedule and refund policy for camp?
Resident Camps (Meriwether, Pioneer, Baldwin, Clark, Butte Creek):
At time of registration: A non-refundable, non-transferable deposit of $10.00 per Scout is paid to secure a reservation. Before March 1, unneeded spots may be refunded, minus the $10 non-refundable deposit.
March 1st: A non-refundable, non-transferable $100 per youth deposit is due to continue to hold spots (this is an additional $90 for spots already held by the first $10 deposit). Although adult deposits are not required for reservation, accurate adult numbers help camps to plan for the upcoming season. Please do your best to provide the most accurate adult numbers possible when making a reservation.
May 1st: Balance paid in full and all youth will qualify for free shirt incentive.
Between March 1 and two weeks prior to camp, unneeded spots may be refunded, minus the $100 non-refundable deposit.
Two Weeks Prior to Camp Session: At this point, spots are considered ‘locked-in’ and full payment is due for each youth spot whether or not they attend camp. No refunds are made after this date unless the unit submits a Refund Request Form at camp upon arrival and check-in with the camp business manager. The Refund Request Form lists acceptable refund situations (i.e. death in family, serious illness, etc); refunds will not include the $100 non-refundable deposit.
TIP: Do not commit the unit treasury; get commitment fees from parents. Units sometimes decrease camper numbers and then find their unit treasury at a loss for the dropped Scouts’ fees. Avoid this situation by requiring parents to pay the commitment payment up front. Then, if that family drops out, the unit is not at a loss. This a family commitment payment: the family has made a financial commitment to camp and is less likely to drop out. When families drop out without being financially committed, the unit is, in essence, financing their decision to drop.
How do I make a change to a reservation?
Changes must be made to your reservation by calling the Camping Department at the Council Service Center in Portland or by emailing firstname.lastname@example.org. You will need to include your unit number, reservation number, changes requesting, name of person requesting the changes, and a phone number. After May 1st, it is necessary to have changes in writing to ensure that your reservation is correct.
How do I request a refund?
Up to two weeks prior to camp, please email refund requests to email@example.com. Include the reservation number, unit number, camp, session, name of Scout(s), and reason(s) for absence. Within two weeks of camp, please submit a Refund Request Form to the business manager upon arrival at camp. List the specific reason each Scout was unable to attend. All refund requests will be measured against the refund policy.
What is the refund policy?
Planning and purchasing for camp happens long before camp begins and is based on your reservation of spaces at camp. Consequently, refunds are made as follows:
- Cancellations made before March 1st, a refund of all fees paid, less $10 per scout is made.
- Cancellations between March 1st and two weeks prior to camp: a refund of all fees paid, less $100 per Scout ($25.00 for day camps), is made.
- Within two weeks of camp, no refunds are made unless the Scout in question finds himself in one of these circumstances:
a) his family moves out of council due to an unforeseen situation.
b) there is a death or serious illness in his immediate family requiring his attendance.
c) he himself becomes ill and unable to attend camp. Last minute cancellations due to chronic conditions may not meet the criteria of becoming ill.
When will I receive my refund?
What is the Early Bird incentive?
Units that pay fees for all reserved Scouts in full by May 1st get a free camp shirt for each reserved and paid Scout, provided they order online by June 1st. Those who do not qualify will not receive a free shirt, but may purchase one by the camp trading post.
How do I apply for financial aid/camp scholarship money?
Scouts in need may apply for scholarships here. Camp scholarships are funded by donations from our Camp4All campaign and are limited to youth members of Cascade Pacific Council. Funds are only available while supplies last. Applications for camp scholarships can be submitted as early as January 1st but must be received no later than May 1st.
What is the adult to youth ratio requirement?
Two adults minimum per unit must attend camp to provide leadership, supervision, and coaching for Scouts (required by Youth Protection).
- For Cub Day Camps: The recommended ratio at camp is one adult per four Cub Scouts (while maintaining the minimum two adults).
- For Cub Resident Camps: The recommended ratio at camp is one adult per six Cub Scouts (while maintaining the minimum two adults).
- For Boy Scout Camps: The recommended ratio at camp is one adult per eight Boy Scouts (while maintaining the minimum two adults).
At least one adult must be a registered leader. Units that cannot fill the two-adult minimum are advised to pair up with another unit from their district (each unit must have its own reservation). Camps cannot assume responsibility for organizing minimum leadership; this is a unit responsibility.
Do adults have to pay?
Yes, except for day camp. Adult fees cover food, utilities, and other expenses and are to be paid by all adults staying overnight, except subsidized “free adults” based on the number of Scouts attending. Pre-paid adult fees are fully refundable. Adult fees may be paid upon arrival at camp.
- Butte Creek: $75.00 per adult (1-6 Scouts=1 free adult; 7-12 Scouts=2 free adults; 13 or more Scouts=3 free adults) ($35.00/day pro-rated)
- Camp Clark: $155.00 per adult (1-6 Scouts= 1 free adult; 7-12 Scouts=2 free adults; 13 or more Scouts=3 free adults) ($35.00/day pro-rated)
- Boy Scout Summer Camp: $179.00 per adult (1-8 Scouts=1 free adult; 9-16 Scouts=2 free adults; 17 or more Scouts=3 free adults) ($35.00/day pro-rated)
*Additional adults, while welcome, do take up space that could otherwise be occupied by youth Scouts. Although there is no set limit on adults, units are encouraged to bring only the recommended number.
Do I have to pay if I am just visiting for the day?
Day visitor meal fees (for visitors not staying overnight) are $5.00 for breakfast, $6.00 for lunch, and $7.00 for dinner and must be paid upon arrival.
Can we reserve a certain campsite?
Although you can make a campsite request, it is not possible to guarantee a specific site. Please note your site preference when you make your reservation; your camp director will do their best to meet your request. Campsites are assigned the day before you arrive, based on order of reservation and actual attendance to best serve all campers. Campsite assignments are made at camp; the Scout Office will not know your site.
Can we share a campsite with another unit?
Units are welcome to share campsites. Please note that units MUST make separate reservations and will need to note the unit number of the unit they want to share with when making the reservation (either paper or online).
Can we have guests visit us at camp?
Yes, daytime guests are welcome to visit camp. Please ask them to check in at the camp office and pay for meals they consume while visiting.
Can siblings come to camp with their brother or sister? What about other youth?
Camp is restricted to registered Scouts of the participating units only. National standards do not allow siblings or non-registered youths to stay in camp. They may make a daytime visit, but they may not stay overnight.
Is there sibling day care at Day Camp?
Some Day Camps offer day care in the form of a “Tot Lot” or “Junior Camper” Program. These are intended for siblings of parents that are volunteering to be at camp with their Scout and have no other resources available. The Leader Guides for each individual camp will give you more details on the program and how to register.
Can an individual Scout from another unit join ours at camp?
Individual Scouts may join another unit for the camp session, but they MUST make a separate reservation under their own unit number. Indicate unit numbers on both reservations so the camp can match the Scouts up in the same campsite.
Can we arrive early at camp (Scouts BSA camps only)?
Yes. Please arrive at 7:00am on Monday morning. Email firstname.lastname@example.org so that a note can be added to your reservation. It is advisable to have Scouts eat breakfast prior to arrival, so they can get to activities quickly once they are at camp.
What is the schedule on Monday-start weeks (Scouts BSA camps only)?
The schedule is modified to do all camp tours, swim checks, and moving-in activities Monday morning. Camp then goes on as normal. Check the Leader Guides for more details. You may also attend the Pre-Camp Meeting to get more information directly from the camp director.
Can the camp accommodate a person in our unit who has food allergies?
The camp can make minor substitutions, but it is unable to completely re-work the menu for severe food allergies. In these cases, it is best to bring supplemental food items. Menus are posted online by May so you may review them before you leave. Note that these menus are subject to change without notice. Please submit a Special Needs form so the camp can anticipate your needs. Many times you may have a chance to talk to the camp director or cook directly to help clarify your needs.
Can the camp change the menu to accommodate someone who is diabetic?
What are the sleeping accommodations at camp?
Most resident camps have tents of canvas over wooden platform floors. Meriwether, Butte Creek and Camp Clark have some sights that are “mini-dacs,” which are wooden-walled platforms with a metal roof (same footprint as the canvas tent platforms). Meriwether also has a few “Adirondack” sites, which are three-sided cabins with bunks. Canvas tents and minidacks sleep two people while adirondacks range from four to ten.
Can adults bring cell phones?
Yes. Please use them away from Scouts to prevent homesickness issues. Not all camps have cell service; most have spotty coverage at best.
What is the smoking policy at camp?
Smoking is not permitted in camp buildings, campsites or anywhere visible to youth. Each camp has a smoking area, often in the camp parking lot.
Can adults bring alcohol to camp?
No. Alcohol is not permitted at any time on any Scout property.
Can we bring our own guns to use at the camp range?
No. National standards do not allow personal weapons of any kind at camp (including archery). Weapons are also not allowed to be stored in vehicles on property.
Is insurance required?
Yes. Each unit must have insurance. Please indicate your policy number on the reservation form. All CPC units are included in the council-provided accident insurance.
Can we drive gear into our campsite?
Some resident camps do permit one vehicle to drop gear at the trailhead to campsites on opening day. This occurs during specific times, so please ask your camp director about vehicle use in your camp. A good time to get all your questions asked is at the Pre-Camp Meeting, where you will have a chance to meet with your camp director in person.
What access is available for disabled persons?
May I bring my ATV to get around camp?
Is there a chance to meet with my camp director before camp?
Yes! camp directors would like to meet with you in June at the Pre-Camp Meeting to answer questions and share information to enhance your camp experience. The Leader Guide will answer some general camp information, but the camp directors will be able to answer more camp-specific questions and give you insight on anything that is new at camp!
How do we get to camp?
Can we buy camp shirts before camp?
Can parents send letters to camp?
Can I bring my pet to camp?
Significant liability risks, sanitation, and negative interactions with wildlife, along with the allergies or phobias of other campers all generally make Scout camp an inappropriate place for domestic animals. Any exceptions must be pre-approved by Council Headquarters using the Special Needs form and accompanied by documentation describing the specialized tasks the animal has been specifically trained to do.
Pets: No participants or visitors may bring pets of any kind to camp, including dogs of any size, leashed or not. On occasion and with prearranged permission from the council office, permanent or resident staff may be allowed to have their pet confined to non-program areas and otherwise leashed.
Service Animals are dogs, miniature horses, and pigs trained to do specific tasks that their owners cannot do for themselves. When service animals are allowed, they must always remain leashed and wear identifying gear. Unless necessary, they will not be allowed in food preparation or serving areas. Their sanitation must be provided by the owner or troop.
Support Animals and Therapy Animals: “A “comfort” or “emotional support” animal, or one that provides aid without performing a specific task or duty, means that it does not meet the definition of service animal. If the animal is not individually trained to do work or perform a task, it is considered a pet under the ADA. Obedience training alone is not a sufficient qualification to make a service animal.” (Disability Rights Oregon, 2019). To ensure the safety of campers and staff, in all but the most extreme circumstances even with documentation, and then only with pre-approval, support, comfort, and therapy animals will not be allowed in camp.