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Charter Renewal

Your step-by-step tutorial for renewing your charter.

Recharter Process

Step 1: Prepare:
  1. Select an adult to complete the online process.
  2. Download and review the Charter Renewal Guidebook.
  3. Obtain your unit access code from your District Commissioner or District Executive (Don’t know who these persons are? Find them on the District page). 
  4. Review this webpage, the Online Rechartering Frequently Asked Questions and use the Online Charter Renewal Tutorial to preview the process (An access code is not needed for the tutorial).
Step 2: Ensure everyone is registered before starting the online charter renewal
  1. Obtain a current roster.
    • The unit roster can be printed from my.scouting, or can be obtained from your district commissioner or district executive.
  2. Review the roster for any missing youth or adults.
  3. Collect membership applications for any missing youth or adults.
    • This can be done with paper applications or through the online membership application process at beascout.org.
    • Collect the right fees – ensure that you collect fees for the months that the person is active in 2020, PLUS the full 2021 fees. See the chart below for pro-rate amounts.
    • Questions? Contact your district commissioner or district executive.
  4. Turn in all applications.
  5. Wait a day or two for online applications to process, and a few days for paper applications to be manually processed.
  6. Obtain a fresh roster to ensure new persons are registered before proceeding to Step 3.
Step 2 is very important. It ensures that all persons are listed when you begin online renewal, which will make the process MUCH simpler and easier!
Step 3: Begin the online charter renewal process
  1. Access the Online Charter Renewal System: https://scoutnet.scouting.org/ucrs 
  2. Create account(s).
    • A new account is required each year.
    • A separate account is required for each unit.
  3. Complete the six stages as presented in the system, step-by-step.
  4. Please DO NOT PAY ONLINE; please prepare a check payable to ‘Boy Scouts of America’ and deliver to your District Commissioner or District Executive.

Key Contacts

Please contact your district executive with questions.

Connect with Us

Key dates for the charter renewal process

October:  Online system activated

October 5: All units start the process by checking unit rosters.

  • Begin the steps listed above in Step 2 – FIRST ensure all members are registered, THEN move to Step 3 to use the online charter renewal system.

October 5 – November 7: All units submit charter online and prepare to turn in at Roundtable (see next step for details).

Nov 14: Turn in the completed charter packet to your District Commissioner or District Executive, including:

  • A printed copy of your completed charter renewal.
  • Any additional paper membership applications.
  • Any printed Youth Protection certificates.
  • A signed background check authorization form for each registering adult.
  • A check for payment due, payable to ‘Boy Scouts of America.’ It is recommended to leave the amount blank until turn-in to ensure the proper amount is verified during turn-in to your District Commissioner or District Executive.
Important notes for the charter renewal process

Please do not use the ‘E-Z Report’ when printing your charter forms.  The E-Z Report does not include some details necessary for our council’s charter renewal process. This selection is made on the ‘congratulations’ page after you have submitted your charter renewal information. Please select the ‘Print Renewal Application’ option instead of E-Z Report.

Youth Protection Training is required. Current and new adults will not be registered without first completing Youth Protection training. Youth protection certificates are valid for two years and are required for all registered leaders.

Adult applications are required for ALL new adults or youth participants ages 18 and up.  An adult application with the additional disclosure background check authorization form and Youth Protection Training Certificate are required in order to be registered. This standard is to ensure that all persons legally considered to be adults are able to meet adult membership requirements.

NEW! Updated ‘Additional Disclosures & Background Check Authorization’ forms are required of all registered adult leaders for the 2021 charter renewal process. Collect a completed, signed form from each adult on the unit charter list, previous members as well as new applicants. These forms are available at here: Background Check  Authorization Form 

Helpful resources from the National Council:

Frequently Asked Questions – a list of common questions about the online charter process and system.

Online Charter Tutorial – a place to practice or demonstrate the online charter process. A login is not needed to use this tutorial.

Online Charter Help – basic questions are answered here about the online charter tools.

Membership Application Forms – source to download youth and adult membership applications, Annual Charter Agreemen and New Unit Application also used to change Executive Officer and/or Organization.

Journey To Excellence Forms – source to download Journey to Excellence scorecards and other materials related to the Journey to Excellence program

Pro-Rated Fees

This chart shows fees for youth and adults joining in 2020 and continuing their membership through 2021. Pro-rated and full-year fees are shown for each month of membership.

Joining
Month
YOUTH
BSA National

& Local Fees
20
20 + 2021 = Total
ADULT
BSA National
& Local Fees
20
20 + 2021 = Total
EXPLORING
BSA National
& Local Fees
20
20 + 2021 = Total
Boys’ Life
Magazine**
20
20 + 2021 = Total
Sep-20 $26 + $78 = $104 $18 + $54 = $72 $18 + $54 = $72 $4 + $12 = $16
Oct-20 $19.50 + $78 = $97.50 $13.50 + $54 = $67.50 $13.50 + $54 = $67.50 $3 + $12 = $15
Nov-20 $13 + $78 = $91 $9 + $54 = $63 $9 + $54 = $63 $2 + $12 = $14
Dec-20 $6.50 + $78 = $84.50 $4.50 + $54 = $58.50 $4.50 + $54 = $58.50 N/A + $12 = $12
Full Year 2021 $78 $54 $54 $12
  • ‘Youth’ members are persons under the age of 18 in Cub Scouts, Scouts BSA, Venturing and Sea Scouts.
  • ‘Unit, Venturer and Sea Scout’ participants who are 18 through 20 pay the youth fee.
    • New Youth & Participants pay a One-Time Joining Fee of $25.  If previously registered in any BSA program, please provide that information to waive fee.
  • ‘Adult’ members’ fee includes the cost of background checks and Scouting magazine.
  • ‘Exploring’ youth and adult participants are persons enrolled in Exploring.
  • The annual fee is $78/year ($6.50/mo) for youth and $54/year ($4.50/mo) for adults and Exploring participants.
    • Local insurance fee is $12/yr, which partially supports insurance costs of Scouting activities and programs within Cascade Pacific Council is included, the balance goes directly to the National Council.
  • The chartered organization charter fee is $75, which goes directly to National to defray liability insurance costs.
    ** Boy’s Life is not collected in December, a subscription of 1 month is not available.

RECHARTER FAQ
Frequently Asked Questions about the online recharter process
Click here

APPLICATION FORMS
Download adult applications here and youth membership applications here: English | Spanish

ONLINE RECHARTER
The online recharter tool – use after completing the steps below
Click here

Forms & Downloads