A Night With Friends & Fun to Kickstart a New Year of Scouting in the Cascade Pacific Council!
What: fun, easy-to-host, one-night “pizza party” kickoff for 2021 “sponsored” by the CPC
When : Week of September 13, 2021
Where: your cohort/den/patrol venue of choice…just need a YouTube-ready TV
Who: You, your scouting cohort (den, patrol or small group of 10) and prospective Scouting families
How: (the agenda for the evening)
Watch the Webinar for How it Works
Special Bonus! Refer a new Scout, get $20 at the Scout Shop!
If a friend of yours joins Scouting by September 19, you’ll both receive a $20 gift card to use at the Scout Shop! (We’ll follow up with new Scouts to see who referred them.)
Be a Part of the “Ready Set Scout” Video!
Text a few of your favorite pics and video highlights to Chris Bartell, our Marketing Director, and you could be a part of our “15 Minutes of Awesome” highlight video! Text (971)337-5922 or scan the QR code.
Pizza, Party & Prizes!
Hosted by You, Sponsored by the CPC
Deadline to Register:
September 1, 2021
(For tracking and communication purposes, please fill out the form for each individual “party” you are hosting. Fore example, den leaders or a patrol leader’s parents could be party hosts.)
What you’ll receive:
- $30 gift card to order Dominos pizza
- Prize pack including fun giveaways, stickers & more
- Event “how-to-guide”
- New Parent guides
- Printed applications
Keys to Success
Keep it Personal: have each parent invite one other new parent/child
Keep it Simple: You may elect to have a game or activity or keep the “party” as simple as you like.
Keep it Small: this allows for more conversation and questions with new parents & Scouts.
How it Works: Your Step-By-Step Guide
1: Choose a Unit Ambassador
Choose a parent who will lead your “Ready Set Scout” kickoff.
Duties will be to lead the next steps.
2. Order Your Party Pack
Order your Ready Set Scout Party Pack below!
3: Confirm Date/Location
Determine date, time and location for the unit (cohort/den/patrol) kickoff party with parents/unit leadership.
The council video will go “Live” on YouTube at 7 p.m. on Monday, September 13th and be available any time thereafter.
4. Make a Contact List (See Template)
Copy this spreadheet to create a list of cohort parents’ contact information and guests. (Require each parent to confirm at least 1 RSVP for the kickoff party.)
Get names/contact info parents and their prospective guests.
5. Invite Your Guests via Text (Sample Copy & Image)
Text for parents to send to friends:
Hi (NAME)! Our Scout unit is hosting a pizza party to kick off the new school year and I’d love to invite you and (SON/DAUGHTER). We’ll have pizza, prizes and would love to share some of the fun we have in store to get our kids unplugged, outdoors and having fun this year!
Text for Ambassador or leader to send to Scouts who dropped or have requested more information from your area (the CPC will send you a list of any prospects):
Hi (NAME)! My name is (YOUR NAME) and I’m with Scout (pack/troop/ship/crew NUMBER). Our Scout unit is hosting a pizza party to kick of the new year of Scouting and I’d love to invite you and (SON/DAUGHTER). We’ll have pizza, prizes and would love to share some of the fun we have in store to get our kids unplugged, outdoors and having fun this year!
6. Follow Up, Confirm RSVP by September 7
Ambassadors should follow up with parents about attendees and prepare the pizza order.
7. Create a Slideshow
Assign an adult or Scout to create a short photo slideshow presentation of your unit’s adventures. This is an easy, friendly way to get your Scouts talking about the fun things you do!
8. Prepare to Party!
Party Packs will be delivered the week of September 7th.
It will include your $30 Dominos gift card which should cover 3 large pizzas. (You may need to order more.) It will also include prizes, parent guides and more. Instructions/tips will be included.
COVID Contingency Plan: we will follow up with all registered units about a contingency plan if necessary based on local and COVID Task Force recommendations.
9. Follow up after the party (Sample Copy)
Follow up with prospective Scout parents with the following:
Hi (NAME)! It was so great to have you at our pizza party! I hope you enjoyed it. Do you hae any further questions? I’d also like ot invite you and (SON/DAUGHTER) to our upcoming Scout meeting on (DATE/TIME) at (LOCATION/ADDRESS). It’s going to be super fun!