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Safety & Insurance

Planning for Safety is Every Leader’s Responsibility

Scouting is exciting. We love Scouting because it is fun and adventurous, yet activities can be risky business if proper preparations and precautions are missed. Scouting safety is the responsibility of each and every adult leader in Scouting. By applying simple risk management principles you can reduce injuries:

1. Values and Culture: As a leader, you must value safety. All adult and youth leaders must discuss safety at EVERY unit meeting and every activity (see ‘Safety Moments’ below). A culture of safety is established when all risks are “owned” by the leaders and leaders and youth are held responsible for their own safety and the safety of others. The unit should identify and discuss all the risk associated with each activity.

2. Environment: You must respect your environment. Whether you are out at a mountain top, lakeside, or inside a building, you must look for hazards and be prepared of the unknown and unexpected.

3. Risk Assessment: With every adventure, list all the uncertainties that can ruin the outcome or endanger participants. The Guide to Safe Scouting can help.

4. Risk Treatment: With each risk identified in step 3, ask the troop the following questions:

  • How can this uncertainty be avoided?
  • What can we do to prepare for the uncertainty?
  • What can we do to reduce the negative impact of the uncertainty?

5. Continuous Monitoring: Set safety expectations of leaders and scouts. Communicate those expectations. Monitor leaders and youth to make sure expectations are followed.

Leaders foster a safety culture by encouraging each member of the unit to be responsible for the safety of themselves and others, provide the resources and training necessary, and monitor the management of risk in every activity.

S.AF.E. checklist

Scouts and their parents expect all Boy Scouts of America activities to be conducted safely. To ensure the safety of participants, the Boy Scouts of America expects leaders to use the four points of SAFE when delivering the Scouting program. The key elements are Supervision, Assessment, Fitness and skill, and Equipment and environment. For full details, click here  

sAFETY MOMENTS

To make it easy to talk about safety and keep it top-of-mind at every Scouting activity, a number of ‘Safety Moments’ have been developed as a resource for every Scouting leader. Safety Moments are exactly what the name implies: opportunities to prepare for an activity, review safety measures, and report incidents correctly. Topics of this new series include incident reporting helps, safe use of medication in Scouting, weather-related safety, winter activity, and winter sports. Click here to access the more than 90 available Safety Moments

insurance for members and chartering organizations

Scouting provides liability insurance for leaders and chartering organizations. Units in Cascade Pacific Council are also provided accident and sickness coverage for incidents that occur during Scouting activities. 

Comprehensive General Liability – provides primary general liability for claims related to official Scouting activities. Provided by the National Council for all registered leaders, and made possible as part of your membership registration fees. More details.

Automobile Liability – All vehicles used in Scouting activities must be covered by a liability policy that meets state requirements, with a recommended minimum of $100,000 combined single limit. Other requirements apply – please visit the National Council insurance coverage page for more details.

Chartered Organizations – The general liability policy provides primary liability insurance coverage for all chartered organizations on file with the BSA for liability arising out of their chartering a traditional Scouting unit. More details are available on the National Council insurance coverage page.

Accident and Sickness Coverage – Cascade Pacific Council provides accident and sickness coverage for registered members through Health Special Risk (HSR). This coverage for Scouts and Scouters furnishes medical reimbursement in case of death, accident, or sickness within the policy amounts.

HSR coverage is secondary coverage and excess to any and all other available sources of medical insurance or other healthcare benefits.

Who is covered? All registered youth and seasonal staff are eligible, as well as registered volunteer leaders.

The coverage provided has maximum limits it pays and a maximum benefit period, usually 52 weeks from the date of the incident. Claims should be filed with the accident and sickness carrier as soon as possible (must be submitted within 90 days of any incident), along with any other source of medical insurance or other healthcare benefits.

To process a claim, download the claim form (see downloads list below) and submit it directly to HSR as instructed within the form. The policy number for all Cascade Pacific Council units is:  PTP N00327402.

CERTIFICATEs OF INSURANCE REQUESTS

When another organization requests that they be provided a Certificate of Insurance, usually when a unit (pack or troop, etc.) is renting or otherwise utilizing the property or facilities of another group, a certificate can be requested using the Certificate of Insurance Request Form (see downloads area below). 

Please complete the form and return it to Deanne Molenkamp, ( deanne.molenkamp@scouting.org ) and allow two (2) weeks minimum for processing. Approved certificates will be returned by email after processing. 

INCIDENT REPORTING

Anytime an incident occurs when persons are injured – or even when there was almost an injury (a ‘near-miss’), leaders are requested to provide an Incident Report (download below).  These reports are compiled to give volunteer and staff risk managers a big-picture view of risk areas so that Scouting can continue to become safer and safer. Please provide this form whenever ANY incident occurs, preferably within 48 hours of the incident. 

Impact for Generations.
Prepared for Life.

This is more than a motto. It is a manifesto. It is our promise to the community and to every parent and child who Scouts with us. By Scouting in the Cascade Pacific Council (CPC) of the Boy Scouts of America, every youth can learn to make an impact on the world around them and be more prepared for career and life.

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